How to Transcribe Audio to Text in Word
TLDRIn this tutorial, Kevin demonstrates how to transcribe audio to text in Microsoft Word using the 'Transcribe' feature. With a Microsoft 365 subscription, users can upload audio files, record directly in Word, and convert speech to text. The process supports over 80 languages and allows editing of speaker names, timestamps, and text. Transcripts are saved on OneDrive, and the feature is also available in other Microsoft 365 apps and Word on the Web.
Takeaways
- 😀 Microsoft Word has a feature that allows you to transcribe audio to text.
- 🎧 You can upload an existing audio file or record directly within Word for transcription.
- ✏️ The transcribed text can be modified, including speaker names and the appearance of the transcript.
- 💡 A Microsoft 365 subscription is required to use the transcription feature.
- 🌐 Over 80 languages are supported for transcription.
- 🔊 The 'Dictate' option provides real-time transcription, while 'Transcribe' is for converting pre-recorded audio.
- 📂 Audio and video files can be uploaded for transcription, with the latter extracting audio for the process.
- 🔗 Transcribed files are saved on OneDrive, providing a backup and easy access.
- ⏯️ Playback controls within Word allow you to adjust the speed and synchronize text with the audio.
- 🖊️ You can edit the transcript, including changing speaker names and correcting text.
- 📄 The final transcript can be added to the Word document in various formats, including just text or with speaker and timestamp details.
Q & A
What is the main feature discussed in the video?
-The main feature discussed in the video is the ability to transcribe audio to text within Microsoft Word, including uploading existing audio files or recording directly in Word.
What are the two options available under the 'Voice' category in Microsoft Word for transcribing audio?
-The two options available under the 'Voice' category in Microsoft Word are 'Dictate' for real-time transcription and 'Transcribe' for converting existing audio or recorded audio into text.
What is the requirement to use the transcription feature in Microsoft Word?
-To use the transcription feature in Microsoft Word, you need a Microsoft 365 subscription.
How many languages are supported for transcription in Microsoft Word?
-Over 80 different languages can be chosen for transcription in Microsoft Word.
Can you upload a video file for transcription in Microsoft Word?
-Yes, you can upload a video file, and Microsoft Word will extract the audio and transcribe it.
How does the transcription feature handle multiple speakers in an audio file?
-The transcription feature allows you to edit and assign different speaker names, differentiating between the various speakers in the audio.
What is the purpose of the timestamp feature in the transcription pane?
-The timestamp feature in the transcription pane allows you to synchronize the text with the audio and quickly jump to specific points in the audio.
How can you edit the transcript text in Microsoft Word?
-You can edit the transcript text by clicking on the pen icon next to the section you want to edit, making changes, and then confirming with a check mark.
What options are available to add the transcript to your Word document?
-You can add the transcript to your Word document as just the text, with speakers, with timestamps, or with both speakers and timestamps.
Does the transcription feature work in other Microsoft 365 apps?
-Yes, the transcription feature is also available in other Microsoft 365 apps and works with Word on the Web.
What alternative is suggested for users who do not have Microsoft Word or a Microsoft 365 subscription?
-For users without Microsoft Word or a Microsoft 365 subscription, Whisper AI is suggested as a free alternative for generating transcripts.
Outlines
🎙️ Introduction to Audio-to-Text in Microsoft Word
In this paragraph, Kevin introduces the concept of converting audio into text using Microsoft Word. He explains the option to either upload an existing audio file or record audio directly in Word. Users can then edit the speaker names, modify the transcript, and customize its appearance. Kevin also mentions the need for a Microsoft 365 subscription and provides a link to support his channel.
🗣️ Dictate vs. Transcribe: Key Differences
Kevin explains the distinction between the 'Dictate' and 'Transcribe' features in Microsoft Word. 'Dictate' provides real-time transcription as you speak, whereas 'Transcribe' allows users to upload or record audio and generate a transcript afterward. This feature is ideal for capturing lectures or interviews.
📂 Using the Transcribe Pane
Kevin walks through using the 'Transcribe' feature in Microsoft Word, which opens a pane with language options and the ability to upload or record audio. Supported file formats, including video files like MP4, are listed. Users can also record directly in Word for automatic transcription.
🍪 Kevin Cookie Company Advertisement Example
Kevin provides a fun example by recording an advertisement for his fictional 'Kevin Cookie Company,' demonstrating how the recording can be paused and resumed. He mentions that recordings can be saved to OneDrive and transcribed, showing how Word handles the transcription process.
💾 Saving and Accessing Transcribed Files
Kevin explains how transcribed files are saved to OneDrive in a folder called 'Transcribed Files.' This ensures that the audio and transcription are backed up and easily accessible from the cloud.
🔄 Playback Controls and Synchronization
Kevin demonstrates Word's playback controls, including adjusting playback speed, highlighting synchronized text during playback, and clicking timestamps to jump to specific points in the audio. This feature helps navigate long recordings efficiently.
✍️ Editing Speakers and Text in Transcripts
Kevin shows how to edit the transcript by changing speaker names and correcting text errors. He updates 'Speaker 1' to 'Kevin' and fixes a typo in the Kevin Cookie Company URL. Word supports multiple speakers, but in this case, Kevin is the only speaker.
➕ Adding Transcript Sections to a Document
Kevin describes how to add specific transcript sections to the Word document with timestamps and speaker names. He demonstrates deleting a section and explores options for adding the full transcript with or without speaker names and timestamps.
🔗 Transcript Integration and Document Editing
Kevin adds the full transcript as editable text in his Word document. A link to the original recording in OneDrive is included, and the 'Transcribe' pane can be reopened later to view or start a new transcription. He mentions that only one transcript can be attached per document.
🚀 Starting a New Transcription
Kevin explains how starting a new transcription deletes the existing one in the 'Transcribe' pane, but the text and recording remain in the document. To keep multiple transcripts, users can open new documents for each one.
💼 Other Microsoft 365 Apps with Transcription
Kevin notes that other Microsoft 365 apps, such as OneDrive and Word on the Web, also support transcription with similar functionality. Users can access the 'Transcribe' feature on the right-hand side of the ribbon.
🆓 Whisper AI as a Free Alternative
Kevin introduces Whisper AI as a free alternative to Microsoft Word for generating transcripts. Whisper AI lacks some user-friendly features and speaker differentiation, but its accuracy is excellent, potentially surpassing Microsoft's transcription.
📽️ Closing Remarks and Next Steps
Kevin concludes the video by encouraging viewers to subscribe to his channel for more tutorials. He also suggests checking out another video on Whisper AI for those who don’t have Microsoft Word or a 365 subscription.
Mindmap
Keywords
💡Transcribe
💡Microsoft 365 subscription
💡Dictate
💡Timestamp
💡OneDrive
💡Playback controls
💡Speaker
💡Transcribe pane
💡Language selection
💡Edit transcript
💡Insert transcript
Highlights
You can convert audio to text within Microsoft Word.
Upload existing audio files or record directly in Word.
Modify speaker names and edit the text of the transcript.
A Microsoft 365 subscription is required for this feature.
Use the 'dictate' option for real-time transcription.
Use the 'transcribe' option for existing audio or recordings.
Choose from over 80 languages for transcription.
Upload audio or video files to transcribe.
Record audio directly in Word and transcribe it.
Transcripts are saved to OneDrive for backup.
Adjust playback speed for long recordings.
Synchronize text with audio playback using timestamps.
Edit the transcript to correct speaker names or text.
Add specific sections of the transcript to the document.
Choose how to add the transcript to your Word document.
Link to the recording is provided in the document.
Transcribe feature is also available in OneDrive and Word on the Web.
Whisper AI is an alternative for free transcription.