How to use AI in excel to create Dashboard in 5 Minutes

Data Universe
18 Aug 202308:32

TLDRThis tutorial showcases how to harness AI in Excel to create a daily sales tracking dashboard in just 5 minutes. The presenter demonstrates using real data, copying and pasting charts, and utilizing pivot tables to analyze revenue by region, month, and customer. They also introduce slicers for filtering data, all while emphasizing the benefits of AI in Excel for quick decision-making, forecasting patterns, and automating tasks.

Takeaways

  • 💡 **AI in Excel**: Artificial Intelligence in Excel is transforming the way we work by helping to make quick decisions and identify patterns.
  • 📊 **Dashboard Creation**: The video demonstrates how to create a daily sales tracking dashboard in Excel using AI in just five minutes.
  • 🗂️ **Data Magic**: Real data magic is used to showcase the power of AI in Excel for analyzing and visualizing sales data.
  • 📈 **Forecasting Patterns**: AI helps in identifying forecasting patterns for specific brands, aiding in better decision-making.
  • 🔄 **Task Automation**: AI in Excel automates tasks, allowing more time for creative thinking and innovation.
  • 📋 **Data Copying**: The process starts by copying data from a sales data sheet to a new sheet using Ctrl+Alt+V.
  • 📊 **Chart Insertion**: Charts like Revenue by Region in a Donut chart and Revenue by Months in a Column chart are inserted into the dashboard.
  • 📊 **Pivot Table Analysis**: Pivot tables are used to analyze data, with the table name changed for clarity.
  • 🔧 **Chart Customization**: Charts are customized by removing unnecessary details like year and month for a cleaner look.
  • 📑 **Dashboard Assembly**: All charts are assembled on a new dashboard sheet, arranged for optimal space utilization.
  • 🖥️ **Final Touches**: The dashboard is polished with adjustments to chart sizes, formats, and colors to match the overall design scheme.
  • 🔍 **Slicers for Filtering**: Slicers are used for filtering data, allowing users to interact with the dashboard and see specific insights.
  • 📊 **Data Label Adjustments**: Data labels are shown for charts and pivot tables to provide clear information at a glance.
  • 🔗 **Report Connections**: Slicers are connected to pivot tables and charts to filter and display relevant data dynamically.

Q & A

  • What is the main topic of the video?

    -The main topic of the video is using artificial intelligence in Excel to create a dashboard quickly.

  • Why is AI in Excel considered transformative?

    -AI in Excel is considered transformative because it helps make sense of overflowing data, uncover hidden patterns, and make important decisions more efficiently.

  • What are the benefits of using AI in Excel mentioned in the video?

    -The benefits mentioned include quick decision-making, identifying forecasting patterns for brands, automating tasks, and investing more time in creative ideas.

  • How does the presenter demonstrate the use of AI in Excel?

    -The presenter demonstrates by using a dataset from a master class to create a daily sales tracking dashboard.

  • What are the steps involved in creating a dashboard using AI in Excel as shown in the video?

    -The steps include copying data, using analyze data features, creating charts, adjusting chart names, inserting pivot tables, formatting charts, and arranging them on a dashboard sheet.

  • What chart types are used in the dashboard?

    -The chart types used include donut charts, pivot tables, and possibly others for different types of data visualization.

  • How does the presenter adjust the charts to fit the dashboard?

    -The presenter adjusts the charts by changing their sizes, formats, and removing unnecessary elements like year and month for device sales.

  • What is the purpose of slicers in the dashboard?

    -Slicers are used to filter data in the dashboard, allowing users to view specific subsets of data based on their selections.

  • How does the presenter ensure consistency in the dashboard's design?

    -The presenter ensures consistency by adjusting the background colors, borders, and other formatting elements to match the overall color scheme and design of the dashboard.

  • What is the final thought the presenter wants to leave with the viewers?

    -The presenter wants viewers to embrace the potential of AI in Excel, supercharge their decision-making, gain insights, and achieve effortless automation.

  • What is the presenter's call to action at the end of the video?

    -The presenter encourages viewers to dive into learning about AI in Excel, explore the daily sales tracking dashboard, and embrace technology for transformation.

Outlines

00:00

📊 Introduction to AI in Excel

The speaker is excited to discuss the transformative impact of artificial intelligence (AI) in Excel. The focus is on how AI can help manage the overwhelming amount of data we encounter daily. By using AI, one can quickly make decisions, identify forecasting patterns for brands, and automate tasks, allowing more time for creative thinking. The speaker demonstrates how to use AI in Excel with a real data set from a master class on daily sales tracking. The process involves copying data, creating charts, and using pivot tables to analyze revenue by region, customer, and date. The aim is to create a comprehensive dashboard that simplifies decision-making.

05:04

🖥️ Finalizing the Dashboard

The speaker continues by detailing the process of finalizing the sales tracking dashboard in Excel. This includes adjusting chart sizes, formatting elements, and inserting slicers for filtering data by region, customer, and time. The speaker ensures that the dashboard is visually appealing and user-friendly by setting consistent colors and removing unnecessary details. The goal is to create an efficient tool that leverages AI in Excel to enhance decision-making and automate tasks, ultimately saving time and improving productivity.

Mindmap

Keywords

💡Artificial Intelligence

Artificial Intelligence (AI) refers to the simulation of human intelligence in machines that are programmed to think like humans and mimic their actions. In the context of the video, AI in Excel is used to automate tasks, identify patterns, and make quick decisions based on data analysis. The video demonstrates how AI can transform the way we work with data, making it easier to uncover hidden insights and trends.

💡Excel

Excel is a widely used spreadsheet program developed by Microsoft. It is used for creating, organizing, and analyzing data in tabular form. The video focuses on how AI can be integrated with Excel to enhance its capabilities, allowing users to create dashboards and perform complex data analysis more efficiently.

💡Dashboard

A dashboard in the context of the video is a user interface that displays key performance indicators (KPIs) and other relevant data in an easy-to-read format. It is used to provide a quick overview of business or project metrics. The video shows how to create a daily sales tracking dashboard using AI in Excel to monitor and analyze sales data effectively.

💡Data Magic

Data Magic is a term used to describe the transformative power of data when combined with AI. In the video, 'real data magic' refers to the impressive results and insights that can be achieved by using AI to analyze and visualize data in Excel. This concept is central to the video's theme of harnessing AI for data analysis.

💡Data Analysis

Data Analysis is the process of inspecting, cleaning, transforming, and modeling data to extract useful information, draw conclusions, and support decision-making. The video demonstrates how AI in Excel can simplify data analysis by automating tasks and providing insights through charts and pivot tables.

💡Forecasting

Forecasting is the practice of making predictions about the future based on historical data and trends. In the video, AI in Excel is used to identify forecasting patterns for specific brands, which can help in making informed decisions about future sales and inventory management.

💡Pivot Table

A Pivot Table is an interactive table in Excel that allows users to summarize and analyze data quickly. The video shows how to create a Pivot Table to analyze sales data by region, which is a key step in building the dashboard and understanding sales performance.

💡Chart

A chart is a graphical representation of data, which can help visualize trends and patterns. The video describes how to create various types of charts, such as donut charts and bar charts, to represent different aspects of the sales data in the dashboard.

💡Slicers

Slicers are interactive controls in Excel that allow users to filter data in a PivotTable or PivotChart. The video demonstrates how to use slicers to filter data by region, customer, month, and year, providing a dynamic way to explore the sales data in the dashboard.

💡Automation

Automation refers to the use of technology to perform tasks with minimal human intervention. In the video, AI in Excel is used to automate the creation of charts, PivotTables, and other elements of the dashboard, saving time and reducing the potential for errors.

💡Insights

Insights are the valuable understanding or knowledge gained from data analysis. The video emphasizes how AI in Excel can help uncover insights from sales data, such as identifying top-performing regions or products, which can be crucial for making strategic business decisions.

Highlights

Artificial Intelligence in Excel helps in quick decision making.

AI in Excel can identify forecasting patterns for specific brands.

Excel AI can automate tasks, freeing up time for creative thinking.

Creating a daily sales tracking dashboard using Excel's AI features.

Data from a master class daily sales tracking dashboard is used as an example.

Copying data and using Excel's 'Paste Special' feature to analyze data.

Inserting charts like Revenue by Region in a Donut chart format.

Utilizing Pivot Tables for a deeper analysis of the sales data.

Adjusting chart names for clarity and better organization.

Removing unnecessary details like year and month for a cleaner view.

Inserting Revenue by Customer and Revenue by Date charts.

Creating a new sheet for the dashboard and arranging charts.

Adjusting chart sizes and formats to fit the dashboard layout.

Setting the background color of charts to white for consistency.

Inserting slicers for interactive filtering of data.

Configuring slicer settings for a better user experience.

Formatting data labels for clarity and visual appeal.

Eliminating extra decimals in pivot tables for precision.

Connecting slicers to pivot tables and charts for联动效果.

Encouraging viewers to embrace AI in Excel for transformative decision making.